Fire Safety Policy
Fire Safety Policies — Creation, Review & Implementation
Turn your legal duties into clear, practical documents your team can follow.
DC2 Fire Solutions creates bespoke fire safety policies for organisations across Suffolk, Norfolk, Essex, Cambridgeshire and Greater London. We translate legislation into plain English and align every policy with your Fire Risk Assessment (FRA), your building, and the way you actually work—so safety isn’t just compliant, it’s doable.
Why a written fire safety policy matters
Under the Regulatory Reform (Fire Safety) Order 2005, the Responsible Person must put in place arrangements for the effective planning, organisation, control, monitoring and review of fire safety. A written policy is the backbone of those arrangements. It defines who does what, when, and how, proving to insurers, auditors and enforcing authorities that your controls are intentional—not accidental.
We build policies that:
- Satisfy UK legislation (including the Fire Safety Act 2021 and Fire Safety (England) Regulations 2022 where relevant).
- Reflect your FRA findings, premises type and operational risks.
- Provide clear procedures staff can follow on ordinary days and on worst days.
Don’t have an FRA yet or need it updated? We can complete or review your Fire Risk Assessment and then write a policy that fits it—saving time and avoiding contradictions.
What’s included in our fire safety policy
Every policy is tailored, but commonly includes:
- Policy statement & scope – commitment to life safety and legal compliance.
- Roles & responsibilities – Responsible Person, fire wardens/marshals, managers, reception/security, night staff, contractors and tenants.
- Risk control measures – housekeeping, storage, hot works/permit-to-work, lone working, lithium-ion charging areas, kitchens, plant/servers, visitors and events.
- Maintenance & testing – schedules and records for alarms (BS 5839-1/6), emergency lighting (BS 5266-1), extinguishers (BS 5306-3), smoke control/AOV where present, and fire doors/compartmentation checks.
- Training & drills – induction, refresher cycles, fire marshal competence, evacuation exercises and post-drill reviews.
- Evacuation procedures – alerting, sweep/roll-call/refuge use, PEEPs/temporary PEEPs, assembly points, re-entry controls and incident reporting.
- Information, instruction & signage – how staff, contractors, residents and visitors are informed (including fire action notices and evacuation plans).
- Record-keeping – logbook structure, certificates, remedial tracking and management review.
- Review & change control – when and how the policy is updated (annual or on significant change).
Who it’s for
We write proportionate policies for offices and shared buildings, retail and hospitality, industrial and warehousing, education and healthcare, HMOs and residential common parts, and heritage/complex sites. Whether you’re a single shop in Ipswich or a multi-site portfolio in London, we scale the detail to your risk.
Our process
- Scoping call – Understand your buildings, operations, headcount, vulnerable persons, contractor activity, and peak trading times.
- Document & site review – We review your FRA, certificates, floor plans, and any existing procedures.
- Drafting – We produce a bespoke policy aligned to your risks, organisation chart, and maintenance regimes.
- Stakeholder workshop (optional) – Walk-through with managers/fire marshals to ensure the policy is practical on the ground.
- Final issue & onboarding pack – Policy (PDF/Word), logbook sections, drill templates, and briefing slides for fast rollout.
- Aftercare – We can refresh training, run a first drill, and schedule your annual review.